πŸ₯‡ How to search and find attachments in notes on your MacBook or iPhone

3 min


Apple’s Notes app has grown in popularity over the past few years. Apple has consistently added new and useful features to this popular app. This short article provides tips to help you search notes to find your attachments.

If you’re working on a note, you can include images from the Photos app, include a snapshot directly using the continuity camera feature (only in macOS Mojave), add PDFs, add various Safari links to your document, and add a hand-drawn sketch for your note.

The ability to add different types of attachments while you are working on a note is powerful. If you have hundreds or thousands of notes over the years, it can be difficult to find a particular β€œsketch” that you used in a note. Searching through all of your notes can be very annoying to find a set of PDF files that you used in some notes months ago.

CONNECTED:

  • How to organize your Apple Notes
  • Practical tips for using notes and PDFs in emails
  • Best handwriting notes apps for your iPadPro

Apple has simplified the search for attachments in Notes with the “Attachment Browser” function in Notes.

This is how you can use this nifty little feature when you work with the Notes app on your MacBook.

How to Find Attachments in Notes on Your MacBook

In Notes, use Command + 1 or click View> Show Attachment Browser to access this utility. You can also click the Attachments icon in the Notes to access this feature.

How to find attachments in notes

Pro-Tip:Click View> Customize Toolbar to specify which features you want to quickly access from your Notes toolbar. Here you can add the “Attachments” icon to your toolbar.

The attachment browser is a nice little utility that tracks the various attachments you add to Notes and displays the following categories of attachments.

  • Photos and videos
  • sketches
  • Scans (documents or images that you may have scanned in Notes)
  • cards
  • Web pages
  • Audio
  • Documents (including PDFs)

How to find Notes attachments on Apple devices

All of these different attachments are organized in a separate category. This makes it easy to browse through the various attachments that you may have used in Notes.

How do I find the note (s) where an attachment was used?

If you want to search for a single note or multiple notes using a specific image or document, you can search for it using the Attachment Browser function.

After opening the attachment browser and finding the attachment in question, right-click and chooseShow in noteThe note into which the attachment was inserted is automatically displayed.

You can also share your attachments instead of sharing the entire note. To do this, right-click and select “Share”.

How to use the Notes Attachment Browser on your iPhone

The first thought was that maybe we could use Siri on a fact-finding trip. Unfortunately, it didn’t work that well. Siri does not offer deep search capabilities for notes. Notes can easily be searched by name, but “Notes with attachments” cannot be displayed.

Attachment browser in the Notes app

Using Siri on MacBook gave the same results.

Fortunately, the attachment browser is in the iOS Notes app in the lower left corner of the app.

Search attachments in notes on your iPhone

Tap on it and all attachments will be displayed by category.

Tap one of the attachments and then tap “Show in note” in the upper right corner to locate the specific note in which the attachment was used.

How to find attachments in notes on your iPhone

You can also use 3D Touch for an attachment to access the Share and View in Notes functions.

Pro-Tip: If your attachment is in a locked note, you will not be able to find the attachment in the attachment browser. Also note that you cannot lock a note if it contains an attachment such as PDF, documents, video or audio. The only exception are pictures and photos.

In total

The Notes app is becoming increasingly popular with Apple users. Since Apple adds features that make Notes more robust, it also offers nice little utilities that make it easy to manage embedded attachments.

We hope you found this short useful. Please let us know if you have any comments or questions about using this feature in your Notes app.

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